Todoist is one of the most straightforward tools for task and project management with a simple and convenient interface ideal for sharing, creating, and prioritizing tasks. Todoist provides a user-friendly interface that allows you to prioritize workflows and collaborate with your team. It was built specifically to manage fast-paced environments with teams who need a birds-eye view of the tasks, complemented by tools that support better collaboration and workflow management. Todoist also works on mobile apps such as iOS and Android, Windows, and macOS.
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Ease of use |
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Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone |
Support | Email/Help Desk, Knowledge Base |
Training | Documentation |
Languages | English |
Syncs with all of your devices. Option to assign and sync tasks with team members. Easy shorthand to quickly enter tasks. Segmentation using projects and labels. Ability to make notes easily. Karma feature is great for those who are competitive.
Paid version required to unlock teams feature
With several different ways to categorize tasks, I can easily sort and differentiate what I need to get done
I use this everyday. It syncs with my Outlook so I always know what I need to get done
It sometimes lags in Outlook so I have to restart the application
The business problem solved was staying organized
It is simple, intuitive, and not another "to-do" on my daily list of chores. It makes task tracking simple.
No complaints thus far! It has a slick UI/UX.
Business and personal tasks are completed more efficiently and quickly, as this works well as my personal assistant.
I enjoy being able to share tasks with coworkers and assign tasks.
I wish there was a calendar function to see all of my upcoming to dos.
We've solved our organization issues with Todoist- it's easy to coordinate tasks within a group.
I like the ability to create projects with each of them having their own stack of to-do/action items.
I would like it better if it were easier to collaborate with individual sections.
I always have multiple projects in various stages of development. Current items are essentially to-do lists that are looked at daily, while planned projects may sit there with ideas for development. Having all at my fingertips is great!
I love how simple the interface is, the mobile and web apps are great. I also really enjoy the smart text where I can type a day and it’ll automatically add the task for that day.
There isn’t much I don’t like about Todoist. I don’t know if projects is the best system but I use them more like categories.
Organization and productivity. It easily helps me prioritize my day and get things done.
Smart reminders: location- or time-based alerts, easy to set funky repeating schedules (every 3rd Tuesday, e.g.), and all written in plain text: no extra steps to take.
I wish the priority colors weren't so similar...
I manage ALL of my personal and landlord affairs through Todoist via separate projects...which is awesome.
I like that the different folders allow you to stay organized. It means that I'm able to use the product at work and at home, for all sorts of lists, projects, and tasks.
Honestly, my only issue is a small problem with the way that lists are displayed on the iOS app. I contacted the developer, and they said that they're already working on a solution.
Task management, ability to share tasks with other employees, reminders are fantastic.
Don't think a to do list can change your life, huh? This one did. Using Todoist completely changed the way I work. I've always kept to do lists for my to do lists, but I've never had a software that actually helped me work better, not just adding another thing to my day. Recurring tasks make me so happy! I've converted my team to Todoist and even my husband.
I wish I could skip or reschedule one or more instances of a recurring task. Whether it's because the task isn't applicable that day, I'm on vacation, or something else, instead of being able to adjust the original recurring task, I have to hack it by duplicating the task, reassigning the due date to a future point in time, and taking the duplicate and adjusting it to whatever I need.
I use Todoist for task management, whether following up with others, keeping projects on track, or even cataloguing book recommendations.
One of my favorite things about Todoist is its smart language features - as you input a new task, your hands don't need to leave the keyboard. Todoist detects days of the week, dates, and even shortened words like "tod" (today), "sat" (Saturday), and so on, and automatically sets the due date based on that information. Categories are tag-based, and typing "#" automatically brings up a list of your existing tags (or an option to create a new tag). Tap on the tag on mobile or hit "tab" on your PC to speed right through that step. Even prioritizing tasks is simple - just type "p1" for Priority 1, "p2" for Priority 2, etc. Again, Todoist is intelligent enough to know what to do with this. You can do a lot without clicking through a bunch of options.
Honestly, I have no complaints about Todoist at this time. It does everything I need from a task manager, and it's thoroughly cross-platform with dedicated Mac, Windows, and iOS apps as well as a web app.
Todoist makes me more efficient and organized. It allows me to quickly and effortlessly build out and organize task lists for projects and stash links for professional articles (just add a task and paste the link, and more often than not it replaces the URL with the page title for easier identification when you get back to it).
The simple interface allows you create task with due dates, times, reminders and assign tags on the fly.
Unfortunately, the comments section is not allowed to non-premium users. Also, having a Project description would be awesome.
Todoist is great to keep you on track on Projects that require multiple tasks. A simple but powerful todo list.
I can adjust when deadlines change! Easy to keep up with my procrastination to make sure nothing slips through the cracks.
Not a good fit with my Windows phone. It's supposed to have a mobile app but it doesn't sync.
I can put things in my Inbox that don't have a category yet, allowing me to save countless notebook scribbles about tasks that I haven't yet placed in a project.
Todoist is simple, clean, and effective at keeping track of ongoing projects and tasks. I've only ever used it for myself (not with a team), but I still find it well worth paying for a yearly premium subscription given how much I rely on it every day. The instant cross-device syncing, the quick task input shortcuts, and the flexible reminders are all helpful in making me more productive on both personal and work projects.
At times, I've noticed a few bugs in the Mac app where task input becomes wonky. Generally, however, these bugs are fixed quickly and the app is reliable.
With any job, there are a number of moving pieces and many projects ongoing simultaneously. Todoist enables you to keep track of both granular tasks and larger scale projects to be more effective and productive with your time.
The “quick add” feature for daily todos makes it really easy to add things that are crowding my brain but don’t need to be done until late.
I dislike the “due today” organization of tasks. It pulls out task with due from the main list and puts them as “Today” or “Overdue”. So if I looks at my full list I don’t see what is due today unless I select the “Due Today” list.
Linking slack items to todos saves tons of time.it also allows me to brain dump lots of things that have to get done and then address them in an orderly and productive fashion.
I enjoy the layout, and the ease of use. The organization abilities are wonderful, I am able to organize by project, label, priority. I can add comments and attachements. Most of all it has google home capabilities which is wonderful since I am always adding things to my to do list and to be able to do that hands free takes my multi tasking to another level
The price, I would a monthly option for premium
Organization, delegation, optimization
I love the ability to track all my upcoming tasks by project. I am in absolute love with the integration with outlook that allows me to turn all of my emails into tasks. I also like that I can share projects with coworkers so we can all make notes and keep track of tasks together.
For a moment it got really "glitchy" and not loading in my outlook. I'm not sure if that was my outlook, todoist, or the integration component.
The never ending blackhole of emails and tasks to track. I feel like a lot less has slipped through the cracks since I've started using it. It also helps me prioritize with my team... aka being the nagmaster!
Ability to import templates. I can create templates with checklists for workflows for repeated projects and automatically import them each time I do the same type of project.
It would be nice to have a Kanban View and an ability to enter tasks directly into a calendar.
Avoids errors by relying on checklists.
I like that I can input recurring tasks every week so I never forget to complete weekly small admin tasks.
The layout is bland and boring, and I think could be made more interesting.
I'm far more efficient with my time, and always make deadlines without forgetting small tasks.
I use todoist for 3 different companies plus my personal every day use. I love the sync between my desktop, ipad and iphone.
The tasks are not organized by folder but all in one folder for that day.
Todoist allows me to keep track of my daily tasks, especially the recurring tasks.
My favorite part about Todoist is that it is available everywhere I need it, including mobile, desktop, email, etc. It also integrates with most major apps like Evernote, Google Calendar, Asana, and more. These integrations make it super easy to add new tasks and reminders, so you never forget an important project or task.
I wish there was a bit more customization for the look and feel of the app. I also would love if it would provide more suggested actions based on various triggers, as it can be easy to forget to actively check your to-dos throughout the day.
Todoist helps me keep up with all my upcoming tasks, making it easier to achieve my goals.